How to Search the Arizona Guide to Grants Database

Open Grants & Nonprofit Info Center in another browser window to work through this tutorial side by side.

Introduction

In this tutorial, you will learn how to use the Arizona Guide to Grants (AzGG) database.

Use the arrows below to navigate through the tutorial.

Locate the Az Guide to Grants Database

Using the Grants & Nonprofit Info Center website to the right, look at the blue column on the left. Scroll down until you see Grants Databases. Click on the link.

You are now on the Grants Databases page. Click on Arizona Guide to Grants, then click on the green button that says Enter the Guide Online. You are now logged in to the database.  

Please note that you must be using a public library computer or on the library's WiFi to gain access to this database.

Search Funder Profiles Using Keywords

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Click on the blue Search Funder Profiles button. 

 The first step to using this database is to Choose a Funder Record Set in the dropdown menu.

You will most often wish to select Open funders as their funding deadlines may be more timely for your project. You may wish to view funders not currently accepting proposals to broaden your knowledge of who is giving in your subject areas for further relationship building that may lead to a grant in the future.

Search Funder Profiles Using Keywords

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With the Open option selected, do a keyword search for: education

You should see a list of about 600 results. This is quite a few records to go through, so try to be as specific as possible with what your project is about. Perhaps on reflection, you are really concerned with adult education. 

With the Open option selected, do a keyword search using phrase searching for: adult education

How many records did you find?

Search Funder Profiles Using Keywords

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Another way to narrow your results list is to use multiple keywords or phrases to search for more relevant funders. For example, if your project is to increase public awareness of an environmental issue, you may want to find funders with both the words advocacy and environment in them.

The Arizona Guide to Grants uses plus (+) signs to make sure that all of your search terms are present in a record to narrow your list of search results.

Do a keyword search for: +advocacy +environment

Take a look at some of the funder records. You should see both advocacy and environment somewhere in the record.

Search Funder Profiles Using Keywords

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A final way to narrow your search to exclude unwanted results from your list is by using a minus (-) sign. For example, you may want to see a list of funders interested in literacy, but not computer literacy.

Your keyword search should be:                      +literacy -computer

You can also use the + and - signs with more than two terms. Here are two examples:

  • +literacy -computer -financial
  • +environment +water -climate

When you do a keyword search for +environment +water -climate, what types of funders will you see?

 

Search Funder Profiles Using Keywords

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You can increase the number of relevant results by including synonyms for your keywords.

Funders interested in children, for example, may also use the words infant, youth, children, boys, girls, teenagers, etc. in their records. 

To do this in the Arizona Guide to Grants, type all of the words into the keyword search box.

With the Open option selected, do a keyword search using for: children youth

How many results did you get for the children youth keyword search? 

Search Funder Profiles Using Keywords

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The final tip to find more funders who may be interested in your topic is to use a wildcard.

For example, to find variations of the word child, you would do a keyword search for child*.

This will bring back funder records that have words like child, children, or child's in them.

Search Funder Profiles Using Keywords

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Now that you have learned about keyword searches, let's move on to the criteria search. Go back to the "Funder Profiles Search Page." 

Search for Funder Profiles Using the Criteria Search

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This database allows you to search for funders using predefined criteria to find grantmakers with specific interests.

As explained by the Arizona Guide to Grants, "Some funders do not enter text into all the fields that describe their preferences, but simply 'flag' a preference as a 'yes' or 'no' in our database. Flagged preferences will not turn up in a keyword search; for these, you need a criteria search."

Scroll down the page until you see 3. Criteria Search.

Search for Funder Profiles Using the Criteria Search

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You will need to choose the type of criteria search you wish to perform by selecting either AND or OR from the drop down menu under "Choose search type."

AND searches will require all of the criteria you select from the list to appear in the funder record. This generally helps you narrow the list to more relevant funders. 

OR searches will allow funder records in your results list that have at least one of the criteria you select from the list. This search strategy will increase the number of results you see, but the funders may not be as relevant to your project's requirements. 

Search for Funder Profiles Using the Criteria Search

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Select the following items from the criteria search: 

Under "Areas of Interest," mark the boxes next to Arts & Humanities and Religious Causes. Under "Target Groups," mark the box next to Family. Use the AND criteria search and see how many results you get by clicking the Search button. 

How many results did you get?

Search for Funder Profiles Using the Criteria Search

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Now click the Back button at the top of the result list and change your criteria search to an OR search and see how many results you get. 

Search for Funder Profiles Using the Criteria Search

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You should now have around 500 results. That is the difference between using AND and OR in the criteria search. 

Search for Funders Using a Combination Search

The final way to search the database is to combine the Keyword Search with the Combination Search. Simply add keywords using the search strategies we discussed earlier along with your selection of criteria search boxes. 

This will require your keyword input to match with funder records that list an interest in the criteria you have checked. 

Conclusion

Congratulations, you now know how to search the Arizona Guide to Grants database! 

If you have any questions about using this database, please contact Pima County Public Library staff by calling Infoline at (520) 791-4010 or by emailing us at askalibrarian@pima.gov

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